Scale ItKnow what every hour really costs - and charge to win.
Scale It Biz Manager turns your jobs, wages and overheads into one number you can act on: are you ahead or behind, right now? Built for trades, and any business that bills its time.
Flat out all year - but where did the money go?
Most trades businesses run blind. The work's there, the invoices go out, but nobody can say if this month actually made money. That guess is expensive.
You're quoting on gut feel
Pick a number, hope it's enough. One under-priced job can wipe the profit off three good ones - and you'd never know.
Overheads eat you alive
Rent, rego, insurance, idle gear, the ute. If your rate doesn't recover all of it across billable hours, you're going backwards on every job.
Tax time is a nasty surprise
GST and the year-end bill land like a truck because nothing was set aside. You're profitable on paper and broke in the bank.
One app that tells you the truth about your numbers
Scale It Biz Manager does the maths other business software ignores - true cost per hour, live break-even, real job margins - and puts it in your pocket. Built for small and medium business. No spreadsheets. No guesswork.
Are you ahead or behind - today?
Your home screen answers the only question that matters. Confirm each day's work in seconds and watch your live position build across the month and the financial year.
- ✓ Live recovery rate vs your true break-even
- ✓ Sales, gross margin and GST set-aside at a glance
- ✓ Month heat-map - spot the good days and the drains
- ✓ Plain-English alerts when a job or day pulls you under
Your true cost per hour - and exactly what to charge
Add your wages, on-costs, gear and overheads once. Scale It Biz Manager spreads them across your real billable hours to reveal the rate you must hit to break even - then the rate to charge for the profit you want.
- ✓ True cost per hour, done properly (super, penalties, loadings)
- ✓ Casuals handled correctly, not double-counted
- ✓ "What should I charge?" with your margin baked in
Quote with your real overheads built in
Build estimates in sections, add your markup, and let the app blend in the overhead recovery you actually need. Send a clean client PDF and keep an internal report that shows the true margin.
- ✓ Overhead recovery blended into every quote
- ✓ Professional client-ready PDF in a tap
- ✓ Win the job knowing it's actually profitable
Every job's margin, from quote to paid
Track quoted, hourly and recurring work through a guided pipeline. See gross margin per job the moment costs land, so a blowout gets caught on site - not at tax time.
- ✓ Guided pipeline - nothing slips through
- ✓ Live margin per job as expenses are added
- ✓ Search, book to calendar, and keep client details in one place
Everything you need to run the business, not just the jobs
Purpose-built to help tradies - and just as adaptable for any small to medium business that bills its time.
Calendar
Schedule crews and gear with your state's public holidays built in, finance-due reminders and job links.
What-if simulator
Pay out a loan, drop a hire to casual, sell a machine or change rent - see the effect on your break-even before you commit.
Asset pressure test
Thinking of buying that excavator? Test whether it earns its keep against the real cost of owning it.
Goals & pacing
Set revenue and profit goals and track them against pace, so you know in July if you're on target for June.
Business partner / admin view
Add a business partner or admin, and staff on limited access to log jobs and hours - their work feeds your numbers without exposing the finances.
Reports & PDFs
Client-ready quotes and internal summaries you can export any time - straight from your phone.
Built-in AI help
An AI help agent trained on the app - ask a question and get a plain-English answer, right where you are.
GST set aside
GST tracked and put aside as you go, so the BAS never lands as a nasty surprise on the bank balance.
Works on site
Mobile-first and always with you. Confirm the day's work or send a quote from the ute in under a minute.
Stop working for free without knowing it
Within a week you'll price differently - because for the first time you'll see the real number behind every hour.
Less than one under-priced job
One plan for your business, add seats only if you need them. Cancel anytime.
- ✓ Running Position, Overheads & true cost per hour
- ✓ Unlimited estimates, jobs & client PDFs
- ✓ Calendar, What-if simulator & asset pressure test
- ✓ Goals, alerts & GST tracking
- ✓ Use it on any phone, tablet or desktop
Everything else you're wondering
Do I need to be good with numbers or spreadsheets?
No. You enter your basics once during a guided setup - wages, hours, gear, overheads - and the app does the maths. Every number has a plain-English "what's this?" explainer.
Is it only for trades?
No. It’s built for small and medium business generally - a natural fit for trades and civil, and just as useful for any business that bills its time. GST, the Australian financial year (1 July - 30 June), state public holidays and award-style pay (super, overtime, penalties, loadings) are all handled.*
Will it work on my phone on site?
Absolutely - it's mobile-first. Confirm the day's work, check your position or send a quote from the ute in under a minute.
Does it replace my accountant?
No - it makes you a better client for them. Scale It Biz Manager shows your live operating position so there are no surprises; your accountant still handles lodgement.
Can my team use it too?
Yes. Add staff on limited access to log jobs, hours and expenses. Their work feeds your numbers without showing them the finances.
What if it's not for me?
There's no lock-in contract - cancel anytime in a couple of taps.
Know your real numbers. Charge to win.
Stop guessing what your work is worth. See exactly where you stand - starting today.
GST + FY ready · Works on any device · Cancel anytime